1+ months


Harborview Medical Center
Seattle, WA 98104


Req #: 178110
Department: ONCOLOGY
Job Location: South Lake Union
Posting Date: 03/20/2020 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education 
Shift: First Shift 

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a Great College to Work For for six consecutive years. 

The University of Washington's Division of Medical Oncology's includes 41 faculty members located at the UW Medical Center, the Fred Hutchinson Cancer Research Center, the Seattle Cancer Care Alliance, and the VA Puget Sound Health Care System. Over the past 25 years, members of the Division have developed the world's leading bone marrow transplant program. In addition, members of the Division have made substantial contributions to many other areas of cancer treatment, including the use of tumor vaccines, cellular therapy for cancer, antibody-based treatments, and novel forms of chemotherapy and hormonal therapy. Our Division is deeply committed to maintaining its position as one of the leading centers for research and treatment of cancer in the world.
The Division of Medical Oncology Sarcoma Program has an outstanding opportunity for a full-time Research Assistant. This position works with faculty and staff to facilitate investigator-initiated  and pharmaceutical-sponsored clinical trials and research studies.  This position is responsible for independently implementing aspects of multiple research projects to test the hypotheses in human subjects and facilitate laboratory correlative work.

The Research Assistant will work with the research team to collect and abstract clinical data from medical records, research charts, and other source documents.  They will work closely with physicians and research staff in providing administrative and technical support for research projects, and may follow complex instructions for processing laboratory samples (including blood, urine, and tissue samples) for tracking, storage, or shipping. They will coordinate retrospective and prospective data collection research protocols, tissue collection protocols, and research databases.

This position is required to use independent judgment, critical thinking, and expert knowledge of the academic clinical trial healthcare operations to effectively facilitate the work flow and promote a collaborative work environment. It is critical that this position be able to prioritize numerous concurrent tasks and manage both short term and long term multi-step tasks. The position will maintain dynamic communication with the study investigators, research staff, numerous UW, SCCA, and FHCRC departments, federal agencies and industry partners.

This position is supervised by and reports to the Research Manager of the Sarcoma Research Program.

The mission statement of the University of Washington Medical Center states that the Medical Center serves as a research resource, providing an environment in which clinical research may be conducted.  This position is essential to that mission.  This position provides significant contributions to research implementation and compliance for clinical trials and research studies for the Sarcoma Research Program in the Division of Medical Oncology.  This individual will be responsible for overseeing the data management and laboratory sample coordination of up to 15 clinical trials, the majority of which provide significant financial support for the Division of Medical Oncology. 

This position must be able to work independently under administrative direction on multiple research projects without benefit of written policies or procedures.  This position requires daily interaction with team members, and may require interaction with pharmaceutical sponsors, the U.S. Food and Drug Administration, health care personnel, and patients as needed for the successful completion of research projects. Up to 15 projects may be in progress simultaneously, with the expectation of additional projects in the future.

Clinical Trial Research Support

  • Work independently and with study team members to obtain, abstract, and code complex clinical information from multiple sources.  Code and record said information into various study-specific data-capture systems.
  • Independently track and maintain inventory of laboratory specimen collection kits and research-related kits, reordering as needed.
  • Complete laboratory requisition forms and assemble specific lab kits for upcoming research subject visits.
  • Independently track and process research subject blood and urine samples following study specific guidelines for storage and/or shipping.
  • Independently request, track, and process tissue samples and radiology scan copies from both internal and external providers. Follow study specific guidelines for collection, labeling, and/or shipping.
  • Obtain medical records from external providers and facilities.
  • Interact with patients at study visits to collect data, as needed.
  • Independently track and maintain research subject schedules based on complex protocol-specific requirements.
  • With other study team members, make judgments about the relevance of the clinical data to the research for complicated oncology research subjects.
  • Responsible for maintaining computer spreadsheets and databases for research studies.
  • May work with study team to draft scheduling request orders to meet study protocol needs.
  • Assist with preparation and submission of regulatory documents, as needed.
  • Assist with retrieval and return of oral investigational agents to IDS pharmacy.
  • Assist with administrative study support tasks such as completing forms, filing, obtaining signatures, or other tasks as assigned.

    Data Coordination, Abstraction and Analysis

  • Principally responsible for maintaining computer spreadsheets and databases for research studies.
  • Understanding research study flow, work with clinic staff support services and research team members to set-up research subject appointments at required intervals.
  • With study team, draft scheduling request orders to meet study protocol requirements.
  • Assist in the completion of study-specific or program data acquisition forms.
  • Assist in preparing and conducting sponsor monitoring visits.
  • Work with the study team and other groups to develop process improvement tools. Assist in the assessment and design of tracking tools to develop standard data practices.
  • Assist with preparation and analysis of study data for publication and grant preparation.

    Protocol Coordination

  • Coordinate clinical research visits, sample collections, data management, and relevant clinical information for tissue collection and analysis protocols.
  • Create and manage patient study records, including management of study binders, source documentation, and incoming paperwork. This includes generation, completion, and review of patient specific documentation.
  • Manage simple study appointments, ordering tests and procedures to facilitate protocol adherence for tissue collection or non-interventional research protocols. Participate in the consenting of patients with providers, as needed. Escort patients to study appointments. Participate in research study collections. Educate patients about trial requirements and visit schedule. Conduct telephone and face-to-face interviews with patients to collect research data per protocol.
  • Collate and maintain clinical information from multiple sources into research charts, study binders, etc.
  • Track and maintain research subject schedules based on complex protocol-specific requirements.

    Other duties as Assigned

  • Other duties may be assigned as needed to support ongoing efforts of the Sarcoma Research Program.

    As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.


  • Bachelor's Degree in a relevant field and one year of experience.

    Additional Requirements:
  • Demonstrated understanding of medical terminology.
  • Strong computer skills and competency with Microsoft Office software.
  • Strong attention to detail and ability to multi-task, organize and prioritize multiple projects. 
  • Familiarity with clinical research. 
  • Excellent written and verbal communication skills. 
  • Demonstrated ability to work independently, under supervision, and be a team player. 
  • Should be highly motivated and flexible, with the ability to adjust to rapidly changing priorities and new projects. 
  • Maintain positive vision, sense of humor, and professional demeanor under potentially stressful situations. 

    Applicants selected for this position who have not already completed the training for clinical research involving human subjects will be required to complete this training.

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


  • Understanding of clinical research practices.
  • Knowledge of oncology practice and terminology.
  • Knowledge of University of Washington/Fred Hutchinson Cancer Research Center/Seattle Cancer Care Alliance processes.
  • Experience with data entry and databases.


  • The ability to multi-task and be flexible while maintaining a professional demeanor is crucial as priorities change throughout each day.
  • May have to respond to multiple requests for information (e-mail, voicemail, fax, verbal), determining priorities.
  • There may be meetings or appointments over which an individual has no control that require a flexible schedule in order to accommodate, such as patient coordination needs, study sponsor deadlines, research program needs, grant deadlines, and faculty needs.
  • This position is located in a clinical and research environment that is located at the Seattle Cancer Care Alliance on the Fred Hutchinson Cancer Research Center campus.
  • This position will include travel between affiliate sites such as UW Medical Center and Harborview Medical Center.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.


    Posted: 2020-06-10 Expires: 2020-10-10

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    Harborview Medical Center
    Seattle, WA 98104

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